How to make a drop down list in excel table

#How to make a drop down list in excel table how to#
#How to make a drop down list in excel table update#

In this way, editing the drop-down list with the table as a source is more user-friendly to edit. However, as it is a table, whenever you add entries to the table, the range will be automatically extended to the last row of the table. The reason behind it is, when we use Table as a source/range to a drop-down list, the range gets fixed under Name Manager. However, there is no conventional way to edit the drop-down list based on a Table Range. What if the data you are using is a range to create a drop-down list? Is it possible to update/edit such data? You can see the drop-down list associated with your named range (Employee Names Column) is updated (Lalit and Scharlet replace Kofi is replaced by Suhana, respectively).Д®xample #3 вЂ“ Editing a Drop Down List based on the Table Range.Once done updating as per your requirements, you can close the Name Manager by clicking Close. Change the reference under Refers to the box by selecting all the entries you want under your drop-down list through the Collapse Dialog icon. Under the Name Manager window, select the named range which you wanted to update. From the excel ribbon, go to Formula tab > Name Manager (or press Ctrl + F3 simultaneously).Updated the range data (either delete some entries or add some entries instead of the previous ones). Go to the spreadsheet which has your named ranges.The drop-down list associated with the named range will automatically be updated based on the changes you made.

#How to make a drop down list in excel table update#

If you want to edit drop-down lists with named ranges, you just need to update the items under your range and change the name range under Name Manager (If some new entries are added). Suppose below is my example of Named Ranges.

Now, whenever youвЂ™ll be creating a drop-down list based on this range, youвЂ™ll use the range name вЂњEmployeesвЂќ instead of using whole-cell references. The range of Employee Names is named as Employees by you. What if you have created a drop-down list using named ranges? Suppose you have employee names recorded in alphabetical order in one column of excel. In this way, we can edit the comma-separated drop-down list.Д®xample #2 вЂ“ Editing Named Range Drop Down List

You can see the changes updated in the list under the below image.

It will save the changes under list values and close the Data Validation window. In this case, you have replaced the list value вЂњMay BeвЂќ with вЂњNot SureвЂќ and Click OK. You can delete all of them and define a new set of values.

Add or remove list values under source.

From Excel Ribbon, click Data tab > Data Validation.

all cells which have a drop-down box is applied, and you wanted to edit.

In your excel spreadsheet, select all the cells which have reference to your drop-down list (In this example, select all rows from column Answers), i.e.

You can do the same by following the below steps: Suppose we wanted to change the source value from вЂњMay BeвЂќ to вЂњNot SureвЂќ. You have preferences noted as the below image shows: As you can see in the below image, the values (Yes, No, May Be) are updated manually under source with a comma as a separator. When we say comma-separated-values, we mean that these values are manually entered as an input to the drop-down list while creating the same.

You can see the image below for better generalization. Suppose you have some questions to the person who came for an interview in your company those questions are having polar answers (Yes/NO/May Be).

#How to make a drop down list in excel table how to#

You can download this How to Edit Drop Down List Excel Template here вЂ“ How to Edit Drop Down List Excel Template Example #1 вЂ“ Editing a Comma Separated ListДЄ comma-separated drop-down list is the one under which you have defined list variables manually using a comma to separate them.